This repository is your access point to a complete collection of laboratory logs meticulously maintained to document every aspect of our operations. Here, you will find detailed records of lab verification routines, staff health status reports, equipment maintenance logs, and various other critical documents that reflect our ongoing commitment to operational excellence. Each log is crafted with precision to ensure it meets the highest standards of accuracy and regulatory compliance. Whether you are reviewing our rigorous verification procedures, monitoring the health status of our dedicated staff, or analyzing maintenance schedules, these records provide valuable insights into our laboratory's daily functions.
We believe in transparency and the importance of maintaining a thorough historical record, not only to safeguard the integrity of our lab but also to foster a culture of continuous improvement and accountability. We make these logs available to assist other laboratories in documenting and refining their own processes, promoting industry-wide best practices and compliance.
Laboratory operations
| Daily BSL-2 laboratory verification log
Routine verification procedures are conducted in the BSL-2 laboratory to ensure that biosafety practices, equipment, and infrastructure meet operational and regulatory standards. These checks include validation of personal protective equipment availability, proper function of biosafety cabinets, waste handling protocols, and general laboratory hygiene, supporting safe daily operations and readiness for diagnostic or research activities. |
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| Daily BSL-3 laboratory verification log
As part of our high-containment biosafety program, a structured BSL-3 laboratory verification routine is conducted regularly to confirm the integrity, functionality, and regulatory compliance of containment systems, safety equipment, and facility infrastructure. This routine includes checks on access controls, airflow patterns, biosafety cabinet performance, waste management systems, and other critical components essential for safe laboratory operation and incident prevention. |
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| Monthly laboratory verification log
To ensure reliability and preparedness in all critical systems, a monthly equipment operational status verification log is maintained to document the functionality, maintenance needs, and calibration status of essential laboratory instruments. This log supports proactive maintenance, early detection of performance issues, and compliance with biosafety and quality management standards. |
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| Lab manager's daily verification log
As part of our quality assurance and biosafety oversight, the laboratory manager maintains a daily verification and activity log to document critical operations, supervise compliance with safety protocols, and track laboratory functionality. This record serves as a key accountability tool to ensure procedural integrity, equipment status monitoring, and coordination of laboratory activities in alignment with institutional and regulatory requirements. |
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| Janitorial verification log
To support biosafety, cleanliness, and operational continuity in our high-containment facility, a structured verification list has been developed as a daily aid and activity log for janitorial personnel assigned to the laboratory. This checklist helps ensure that routine cleaning, disinfection, and support tasks are completed consistently, documented accurately, and performed in alignment with institutional biosafety protocols and regulatory standards. |
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| Lab staff health status self-report log
Daily health checks are a critical component of biosafety and occupational health protocols in BSL-3 laboratories. Given the elevated risk of exposure to potentially airborne and highly infectious agents, continuous monitoring of personnel health ensures early detection of symptoms that could indicate infection, prevent laboratory-acquired illnesses, and mitigate the risk of secondary transmission. These routine assessments support institutional compliance with national and international biosafety guidelines, foster a culture of safety, and reinforce the accountability and well-being of all staff working in high-containment environments. |
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| Liquid nitrogen supply log
To ensure the safe and continuous availability of cryogenic preservation systems, a Liquid Nitrogen Supply Log is maintained. This record documents delivery dates, quantities received, tank levels, transfer activities, and responsible personnel. The log supports inventory management, minimizes supply disruptions, and ensures compliance with safety protocols for handling and storing cryogenic materials. |
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| CO2 cylinder supply log
To ensure uninterrupted operation of incubators and other CO₂-dependent equipment, a CO₂ Cylinder Supply Log is maintained. This log tracks cylinder delivery dates, serial numbers, installation and replacement times, consumption rates, and responsible personnel. Proper documentation supports inventory control, early resupply planning, and safe handling practices in compliance with laboratory safety standards. |
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| Air handling unit verification log
To maintain proper airflow, pressure differentials, and filtration integrity in high-containment laboratory environments, an Air Handling Unit (AHU) Servicing Log is maintained. This log records routine maintenance, filter replacements, performance checks, and any corrective actions taken. Accurate documentation supports regulatory compliance, ensures optimal functioning of containment systems, and helps prevent biosafety breaches related to ventilation failures. |
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| Electrical power failure management log
To document and assess the impact of electrical interruptions on laboratory operations, a Power Outage Log is maintained. This log records the date, duration, cause (if known), and operational consequences of each outage, including effects on critical equipment and containment systems. It supports institutional risk management, guides infrastructure improvements, and ensures timely reporting for biosafety and operational continuity evaluations. |
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Corrective and preventive maintenance report (CPMR). This form is used to document scheduled or emergency maintenance, repairs, and updates performed on laboratory equipment and instruments. It captures key details including service type, technician and supervisor information, equipment identifiers, and descriptions of any issues encountered and actions taken. The CPSR ensures traceability, compliance, and operational continuity for all critical assets in the laboratory.
Available as an English and Spanish document (May 22, 2025 v2). |
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Biosafety and biosecurity
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Laboratory biosafety guideline compliance self-assesment form. This document, developed for use by the Biosafety Committee of the UASLP School of Medicine, serves as a self-assessment tool for laboratory personnel to evaluate their adherence to biosafety guidelines and regulatory requirements. Through the systematic review of procedures, equipment use, and containment practices, users can identify both strengths and areas for improvement. Its routine application supports a proactive approach to safety and promotes a culture of continuous compliance within our research environment.
Available as a Spanish document (August 07, 2023 v1). |
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Laboratory biosafety level self-assesment form. This document, intended for use by the Biosafety Committee of the UASLP School of Medicine, provides a structured framework for laboratory personnel to review and verify their compliance with established biosafety level standards. By evaluating facility design, safety practices, and operational protocols, users can detect potential gaps in containment measures. Regular use of this self-assessment supports a consistent and proactive approach to biosafety, contributing to a secure and compliant research environment.
Available as a Spanish document (August 09, 2023 v1). |
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Laboratory incident report form. This document provides a standardized procedure for documenting accidents, near misses, or any unexpected events that occur within our laboratory. It records important details such as the nature of the incident, contributing factors, and corrective actions taken, ensuring accountability and continuous improvement. By submitting this form promptly, lab personnel help maintain a safe and responsible research environment.
Available as an English or Spanish document (June 20, 2023 v8). |
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Laboratory health and safety inspection form. This document, used under the guidance of the Biosafety Committee of the UASLP School of Medicine, serves to systematically verify and document the laboratory’s adherence to established safety standards and protocols. It facilitates the identification of potential hazards, the tracking of corrective actions, and the assurance of regulatory compliance. Regular completion of this form reinforces a culture of safety, accountability, and continuous improvement within the laboratory environment.
Available as a Spanish document (January 12, 2019 v5). |
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Respirator qualitative fit test certificate. This certificate serves as official documentation that the individual named herein has successfully completed a qualitative fit test for an N95 respirator in accordance with the requirements set forth by OSHA 29 CFR 1910.134 and relevant Mexican occupational health regulations, including NOM-017-STPS-2024 and NOM-116-STPS-2009. The fit test verifies that the selected respirator model provides an adequate facial seal under simulated working conditions. Certification is valid for one year from the date of testing, after which re-evaluation is required to ensure continued respiratory protection.
Available as an English and Spanish document (June 12, 2025 v4). |
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Hand hygiene competency certification. This certificate serves as official documentation that the individual named herein has successfully completed a hand hygiene competency assessment in accordance with the World Health Organization (WHO) Guidelines on Hand Hygiene in Health Care and the U.S. Centers for Disease Control and Prevention (CDC) Hand Hygiene Recommendations. The assessment confirms that the individual has demonstrated adequate knowledge and proficiency in hand hygiene practices critical for infection prevention in clinical, laboratory, and healthcare settings. Certification is valid for a period of one year from the date of assessment, after which re-evaluation is required to ensure continued compliance with institutional and international standards.
Available as an English and Spanish document (June 13, 2025 v2). |
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Instruments and equipment
| Matachana (BSL-3) steam sterilizer cycle summary log
To guarantee proper operating conditions and sterilization efficacy, a preheating log is maintained for the Matachana steam sterilizer in the BSL-3 facility. This log summarizes cycle documentation for the Matachana BSL-3 autoclave. Routine verification of the preheating phase is essential to ensure consistent performance, prevent cycle failures, and maintain compliance with high-containment biosafety protocols. |
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| Matachana (BSL-3) steam sterilizer preheating log
To guarantee proper operating conditions and sterilization efficacy, a preheating log is maintained for the Matachana steam sterilizer in the BSL-3 facility. This log documents pre-cycle warm-up times, temperature stabilization, and operator confirmation prior to initiating decontamination runs. Routine verification of the preheating phase is essential to ensure consistent performance, prevent cycle failures, and maintain compliance with high-containment biosafety protocols. |
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| Matachana (BSL-3) steam sterilizer cycle process log
In the BSL-3 containment area, the Matachana steam sterilizer cycle process log is maintained to ensure the integrity of decontamination procedures for high-risk biological waste and reusable materials. Each entry records cycle parameters, load content, operator details, and verification of successful sterilization, including indicators and alarms. This log is critical for biosafety compliance, traceability, and documentation of waste inactivation prior to removal from the high-containment zone. |
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| BioLab (Cell Biology) steam sterilizer cycle summary log
To ensure effective sterilization of materials and compliance with biosafety standards, all cycles performed on the BioLab steam sterilizer are documented in a dedicated log. This record summarizes cycle parameters, load descriptions, operator identification, and any deviations or malfunctions. Accurate documentation supports quality assurance, traceability, and validation of decontamination procedures critical to safe cell biology research and laboratory hygiene. |
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| BioLab (Cell Biology) steam sterilizer cycle documentation
To ensure effective sterilization of materials and compliance with biosafety standards, all cycles performed on the BioLab steam sterilizer are documented in a dedicated log. This record includes cycle parameters, load descriptions, operator identification, and any deviations or malfunctions. Accurate documentation supports quality assurance, traceability, and validation of decontamination procedures critical to safe cell biology research and laboratory hygiene. |
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| Primedic Defi-B Defibrillator verification log
To ensure readiness for medical emergencies, a verification log is maintained for the Primedic Defi-B defibrillator assigned to the laboratory. This log documents routine checks of device functionality, battery status, electrode integrity, and expiration dates, ensuring the unit remains fully operational and compliant with health and safety protocols in high-risk environments. |
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| Nanodrop spectrophotometer user log
To ensure traceability, instrument performance, and responsible use, a user log is maintained for the Nanodrop spectrophotometer. This log records user identity, date and time of use, sample types, and any operational anomalies, supporting data integrity, equipment accountability, and preventive maintenance scheduling. |
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| LGVH's emergency power generator verification log
To ensure uninterrupted operation of critical containment systems and laboratory equipment during power outages, the LGVH maintains a routine emergency power generator verification log. This log documents regular testing, fuel levels, load performance, and maintenance activities, supporting operational continuity, biosafety, and institutional preparedness for emergency scenarios. |
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Laboratory inventories
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Instrument and equipment inventory
Records the availability, status, and maintenance history of critical laboratory instruments and equipment. Supports asset tracking, calibration scheduling, and compliance with biosafety and operational standards. |
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Biospecimen inventory
Documents the storage, location, and metadata of human and animal biospecimens stored under various containment levels. Facilitates traceability, ethical compliance, and experimental planning. |
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Oligonucleotide primer and probe inventory
Maintains a catalog of synthesized primers and probes used for molecular diagnostics and research applications, including concentration, sequence, lot number, and intended targets. |
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Reagent inventory
Tracks stocks of laboratory reagents, including lot numbers, expiration dates, storage conditions, and usage records. Ensures quality control and reduces risk of protocol failure due to degraded materials. |
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BSL-2 biospecimen inventory
Specific inventory of biospecimens stored under BSL-2 conditions, including sample type, origin, identifiers, and storage location. Supports traceability, project assignment, and ethical oversight. |
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BSL-3 biospecimen inventory
Dedicated inventory log for biospecimens requiring BSL-3 containment, including detailed metadata, storage conditions, and biosafety handling requirements. |
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Strategic material inventory
Monitors high-priority materials essential for lab operations and emergency response, including PPE, disinfectants, critical reagents, and consumables. Supports continuity planning and supply chain management. |
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Human resources
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Consent to adhere to laboratory regulations (CAR) form. This document outlines the responsibilities and guidelines all lab personnel, visiting researchers, and other individuals must follow to ensure a safe, productive, and ethically compliant research environment. It covers essential topics such as safety protocols, proper use of equipment, and respect for confidentiality, emphasizing the importance of maintaining professional conduct at all times. By agreeing to these terms, participants affirm their commitment to upholding the highest standards of integrity and contributing to our lab’s collaborative and secure atmosphere..
Available as an English or Spanish document (June 14, 2024 v9). |
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Consent to adhere to laboratory regulations (CAR) signature log.
To uphold biosafety, security, and professional conduct standards within the laboratory, all personnel and authorized visitors are required to complete the Consent to Adhere to Laboratory Regulations (CAR) form. This document serves as a formal acknowledgment of institutional policies, safety protocols, and individual responsibilities in high-containment or sensitive laboratory environments. It reinforces accountability, supports compliance with national and international regulatory frameworks, and helps prevent incidents arising from unawareness or noncompliance. |
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Non-disclosure / confidentiality agreement (NDA).
This document ensures the protection of proprietary and sensitive information shared within our research environment. It outlines the obligations and responsibilities of all parties to maintain strict confidentiality, covering data, procedures, and intellectual property. By signing this agreement, researchers and collaborators commit to safeguarding the integrity of our work and fostering a trustworthy and secure scientific community. |
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Non-disclosure / confidentiality agreement (NDA) signature log.
To protect sensitive data, proprietary methodologies, and confidential research activities conducted within the laboratory, all staff, collaborators, and visitors are required to sign a Non-Disclosure Agreement (NDA). The NDA signature log serves as an official record confirming each individual's legal and ethical obligation to maintain confidentiality. This measure safeguards intellectual property, ensures compliance with institutional and sponsor requirements, and reinforces trust in collaborative and regulated research environments. |
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Laboratory key and PIN issuance form.
This document details the procedure for issuing and managing the keys and PINs required to access our laboratory facilities. It defines the responsibilities and security obligations of individuals granted entry, including safe handling of keys, proper PIN usage, and immediate reporting of any losses or unauthorized access. By completing this form, authorized personnel help maintain a secure and well-controlled research environment. |
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Laboratory key and PIN issuance form log.
To maintain strict access control and facility security, all issuance of physical keys and electronic PIN codes is recorded in the Key and PIN Issuance Log. This log documents the identity of authorized personnel, dates of issuance and return, and the specific areas accessible. It supports traceability, prevents unauthorized entry, and ensures compliance with institutional biosafety and biosecurity policies, particularly in high-containment or restricted laboratory zones. |
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Laboratory personnel medical follow-up form. This document serves as a record of health assessments and medical evaluations for individuals working in our laboratory. It tracks immunizations, medical screenings, and any relevant health information required for compliance with safety regulations. By consistently documenting and updating this data, we ensure a secure and healthy research environment for all personnel.
Available as an English document (April 07, 2025 v7). |
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| Digital backup log.
To safeguard critical laboratory data, instrument records, and operational documentation, a Digital Backup Log is maintained. This log tracks scheduled and ad hoc backups, responsible personnel, storage locations (local and cloud-based), and verification of data integrity. It ensures continuity of operations, supports compliance with data management policies, and protects against data loss due to system failure, cyber incidents, or unforeseen emergencies. |
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LGVH Biobank informed consent form. This document provides all diagnostic service participants with a comprehensive guide to the informed consent process for genomic studies conducted in our lab. It outlines ethical considerations, data handling procedures, and participant rights, ensuring transparency and adherence to regulatory standards. By clarifying responsibilities and expectations, this manual helps maintain the integrity of our research while safeguarding participants’ well-being and privacy.
Available as a Spanish document (December 05, 2023 v7). |
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| Lab meeting attendance log.
To promote team coordination, accountability, and documentation of internal communications, a lab meeting attendance log is maintained. This record tracks participant names, meeting dates, and topics discussed, supporting transparency, follow-up on action items, and alignment with institutional objectives and project timelines. |
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| LGVH calendar with epidemiological weeks and mosquito vector months.
The LGVH calendar integrates national epidemiological weeks with periods of heightened mosquito vector activity to support planning, surveillance, and laboratory operations. This tool aligns diagnostic workflows, vector monitoring efforts, and public health coordination with seasonal transmission patterns and reporting schedules, enhancing preparedness and response capacity across arbovirus-prone months. |
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